娇色导航

Accounts Payable

Canada Post Strike Update - May 20^th 2025:

In preparation for a potential Canada Post strike starting this week, we will be holding all cheques issued from payment runs conducted from Tuesday the 20^th of May onwards in Financial Services until we can be sure that deliveries of cheques will not be impacted. Here are some options regarding new or existing requests in the system:

 For previously submitted requests:

All cheques printed on or after Tuesday 20^th of May are being held in Financial Services. To arrange for pick-up of already printed cheques, please complete the .  The Accounts Payable team will confirm when the cheque is ready to be picked up (please wait to receive a notification saying it is ready for pick up).

• How do I know when the cheque was printed? Within FAST when you got to the account you charged with the request, look to the column that says “Tran Date” this is the date that the transaction was entered by the team. The payment runs occur on Tuesday and Friday so the cheque will have been printed on the Tuesday or Friday following this date.
• How do I know if it was a cheque or a direct deposit payment? Within FAST when you look at the transaction, under the “Chk#.” column it will start with “!” if it was a direct deposit and “0” if it was a cheque.

For new payment requests, please consider the following methods to ensure timely payment:

For reimbursements and payment requests (including honorariums, scholarships, awards):

• Arrange for the cheque to be picked up at the Financial Services counter (Michael Williams Building, B wing) using the “Special Handling Instructions” section of the online form
• For faculty, staff and students only, encourage self-enrolment of direct deposit ()

For invoice payments:

• Review the invoice to see if the vendor accepts credit cards
  • Arrange for payment by someone in your department / unit that already has a c-card
  • Reconcile using Chrome River as usual
• For vendors not already set up to receive payments via direct deposit
  • You can provide special handling instruction when submitting the invoice requesting to pick up the cheque and organize for it to be delivered via courier or in person.

How do I know if my vendor is set up for direct deposit? You will be able to tell if you have previously paid them; looking at a previous payment to them in FAST if the “Chk.#” column starts with a “!” it was paid via direct deposit. If it starts with a “0” it will have been paid via Cheque.

The Accounts Payable team facilitates non-payroll payments to faculty, staff, and students (including travel and expense reimbursement, grad support, honoraria, and professional development expenses) and actions payments to external vendors for supplies, equipment, and services.

Not sure which form to use? Refer to the payment form flowchart or .